All authors of accepted presentations for VANJ 2020 are required to upload the presentation materials to the system (Easychair) (https://easychair.org/my/conference?conf=vanj20#) by November 21.
For Keynote/Invited speakers, please refer to the “Instruction related to presentation materials” that is sent to you through email.
Excellent Young Research Award or General Oral Presentation
- An 8-min pre-recorded video presentation
- A PDF or Powerpoint file of the presentation.
Poster Presentation
- A 3-min pre-recorded video presentation
- A0 size poster PDF
How to prepare a pre-recorded video
This year, VANJ Conference 2020 will be completely online using Zoom and Slack. To prevent technical troubles that might happen during the conference, we ask all accepted submissions to submit a pre-recorded video of your presentation. The article here is a useful best-practice instruction for creating a remote presentation video:
https://medium.com/sigchi/a-remote-video-presentation-guide-93957c63aa7a
Each video, when uploaded to the EasyChair submission system, need to satisfy these requirements:
- Language: English
- Duration:
- Poster Presentation: 3 minutes
- Oral Presentation: 8 minutes
- File size limit: 50MB file
- File format: mp4
- Minimum height: 480 pixels
- Aspect ratio: 16:9
- Subtitle: Not mandatory, but super nice-to-have
There might be a case your video is larger than 50MB. We suggest using an open-source video transcoder such as Handbrake with the Fast 1080p30 option to reduce the file size.
For more support, please reach us at conf@conf.vanj.jp.
Upload Presentation Materials
- Go to the link: https://easychair.org/conferences/?conf=vanj20. Log in to the conference submission system using your Username and Password.
- Click on “Submission” as shown in the figure below.
- Click on “Add files” in the upper right corner as shown in the figure below.
- Upload your materials (video and PDF or ppt file) as shown in the figure below.
Photo and Recording
Recordings of presentations or taking photos of slides is strictly prohibited at this conference.