All accepted General Presentations for VANJ Conference 2025 are required to submit the presentation materials to the OJS system (VANJ Submission) by December 16th (Tue), 2025. The general steps are as follows:
- Log in to OJS system using the same account when submitted the abstract:
https://submit.vanj.jp - View > Add discussion
- Choose every participants > Fill in required information > Upload File
- In Article Component: choose Other > Upload > Choose file
- Continue > Continue > Complete > OK
This will be used to pre-evaluate for Best Oral or Poster Presentation Awards, and in the case of bad connection or other technical issue on the conference dates.
Oral Presentation
- Format file: .pdf or .pptx
- File name: Type of presentation_name
(e.g., Oral_Vu Van A) - Presentation time: 10 minutes. Q&A: 5 minutes
- How to submit Oral presentation materials: link
Poster Presentation
- A0 size poster, portrait orientation, PDF file.
- File name: Type of presentation_name
(e.g., Poster_Vu Van A) - Please make sure to submit your poster and recorded presentation before December 16th (Tue), 2025 so that we can upload your poster to website.
- The recorded presentation should be around 5-7 minutes, and uploaded to Youtube. The video should be set to open access, and the link submitted together with the poster.
- How to submit Poster presentation materials: link
We also strongly encourage all authors (Keynote/Invited or General) to submit a pre-recorded presentation to VANJ Conference 2025, to avoid possible technical issues on the conference dates.
How to prepare a pre-recorded video
- Language: English
- Duration: 7-10 minutes (General Oral presentations) or 5-7 minutes (General Poster presentations)
- Format file: .mp4 or .mov
- Minimum height: 480 pixels
- Aspect ratio: 16:9
- File name: Type of presentation_name
- File size: less than 100 MB
- Subtitle: Not mandatory.
A useful best-practice instruction for creating a remote presentation video can be find here:
There might be a case your video is larger than 100MB. We suggest using an open-source video transcoder such as Handbrake with the Fast 1080p30 option to reduce the file size.
For more support, please reach us at conf@vanj.jp